Introduction to Microsoft Access 2019/Office 365
Virtually every industry can benefit from the use of Microsoft Access to organize, store, and document their essential information. Data ranging from inventory and customer information to orders details and vendors can be effectively organized with Microsoft’s longstanding software. If you work with databases of any kind, learning how to use Access 2019 will add a valuable skill set to your professional profile.
This course will teach you one of the most useful skills for both jobseekers and those looking for promotion. If you know how to use Microsoft Excel, learning Access informs and enhances your current skill set, allowing you to take a stronger role in database management.
Duration: 6 Weeks
Session Start Dates:
About the Instructor
Laurie Fuller has been writing about and teaching people to use Microsoft Office for more than 20 years—including personally training thousands of students, writing hundreds of training manuals, and authoring and co-authoring more than 30 books on subjects including Word, Excel, PowerPoint, Outlook, and Access. Her books include 2000-page epics that document every button, bell, and whistle, as well as friendlier introductory and troubleshooting books for new users. Her most recent publication on Microsoft Access is Access 2016 for Dummies. In addition to writing and teaching, Laurie runs her own firm, Limehat & Company, providing training, marketing, graphic design, and web development services to clients throughout the world, with a focus on helping growing companies and non-profit organizations build their brand through effective promotions, outreach, and education.
A new session of each course opens each month, allowing you to enroll whenever your busy schedule permits!
How does it work? Once a session starts, two lessons will be released each week, for the six-week duration of your course. You will have access to all previously released lessons until the course ends.
Keep in mind that the interactive discussion area for each lesson automatically closes 2 weeks after each lesson is released, so you’re encouraged to complete each lesson within two weeks of its release.
The Final Exam will be released on the same day as the last lesson. Once the Final Exam has been released, you will have 2 weeks plus 10 days to complete the Final and finish any remaining lessons in your course. No further extensions can be provided beyond these 10 days.
Getting to Know Access 2019
In this lesson, you'll find out what Access is and how individuals, businesses, and organizations use it to store information. You'll begin to build an Access database . . . including all the components that turn a list of records into reports, forms, and queries. We'll start by opening the application and creating a new database.
Controlling Your Access Table Fields
It's time to lay down the law! Today you'll impose rules that automatically fill an Access table field with a preset value or that automatically insert the symbols commonly included in phone numbers. Also, you'll set up rules that require allow only certain kinds of data in certain fields. With just a few minutes of work, you can make data entry simpler, clearer, and practically error-free.
Creating Tables and Relationships
You'll create additional tables for our class database, customizing them along the way, and then build relationships between them. This all paves the way for later database features, such as reports, queries, and forms that draw from multiple tables in the database.
Building Powerful Forms
In this lesson, you'll use forms for data entry and for viewing records in your tables. You'll meet the Form Wizard, which makes form building fast and easy and which allows you to select one or more tables' fields to include. You'll also determine form layout.
Adding Versatility to Forms
In this lesson, you'll add buttons and controls to forms. You'll also adjust table relationships to support the creation of multi-table forms . . . which paves the way to creating queries and reports that draw data from more than one table.
Interviewing Your Database
Using queries to sort, filter, and search your database is one of the most important skills you'll master in this course. In this lesson, you'll create queries that search for specific data. You'll also customize how Access displays that data. You'll follow instructions step by step, so you gain confidence with the process. Then I'll turn you loose to create a query on your own.
Taking Queries to the Next Level
A query that puts specific records in order or finds all the records that have a general piece of information in common is, well, pretty common. Being able to create that kind of query is a great foundation skill, but it won't help you find a very specific record. Nor will it let you search for records within a span of dates or other numeric values. It also won't help you exclude certain records, reducing a large pool of data to just those records you need to see. In this lesson, you'll create queries that give you true power to search your database.
Multi-Table Query Control
In this lesson, you'll learn to plan, build, and use queries that pull data from more than one table at a time. This gives you more power over your data and allows you to build a great foundation for truly customized reports.
Reporting on Your Tables
Reports are easy to create and to customize. In this lesson, you'll build a simple report using the Report Wizard. Then you'll change the report's appearance, using layout view and design view. These skills provide the foundation to create and design any report you may need on any data in your database.
Creating Query-Based Reports
In this lesson, you'll create reports that are based on the results of queries you create to sort and filter your database. Because queries can combine data from multiple tables, filter for specific data, and sort the results, your report reflects just the data that meet the query's criteria. This makes truly customized reporting possible—and quite simple.
Mastering Report Design
In this lesson, you'll plan and create a completely customized report, using a specialized query that controls which data the report includes. You'll add fields that perform calculations on your data. You'll customize your report's layout, too, using design view's many tools for controlling the structure and appearance of your data.
Automating Your Database With Macros
Building macros (short programs that perform a series of steps) helps you speed up and create consistency in your more repetitive Access tasks. From opening a form to running a report to building a new record in a table, macros eliminate redundant procedures by turning them into something you can do with one click.
- Internet access
- One of the following browsers:
- Mozilla Firefox
- Microsoft Internet Explorer (9.0 or above)
- Google Chrome
- Adobe PDF plug-in (a free download obtained at Adobe.com .)
- This course must be taken on a PC device. A Mac OS is not compatible.
- PC: Windows 10 or later operating systems.
- Browser: The latest version of Google Chrome or Mozilla Firefox are preferred. Microsoft Edge is also compatible.
- Microsoft Access 2019, or a subscription to Office 365 (not included in enrollment).
- Adobe Flash Player. Click here to download the Flash Player.
- Adobe Acrobat Reader. Click here to download the Acrobat Reader.
- Software must be installed and fully operational before the course begins.
- Email capabilities and access to a personal email account.
There are no prerequisites to take this course.
Instructional Material Requirements:
The instructional materials required for this course are included in enrollment and will be available online.